Long & Short-term Vehicle Assignments
Long-term Assigned Vehicles
Long-term assigned vehicles are made for periods of one year based on the University fiscal year. Annual justification is required for long-term vehicle assignments, which are under continual review.
Long-term assignment requests should include the following justification:
- purpose the vehicle is needed
- personnel who will be operating the vehicle
- time period vehicle is needed
- account number and account title vehicle charges are to be billed
- why transportation needs can not be met by other means, estimated monthly mileage
- fiscal officer signature
- campus parking lot where vehicle will be housed when not in use
All long-term assigned vehicles require the fiscal officer to submit monthly mileage reports and provide additional information as requested by Travel Service.
If the department no longer requires a long-term assigned vehicle, its assignment will be cancelled and the vehicle must be returned to Travel Service.
Short-term Assigned Vehicles
Short-term vehicle assignments are made for over 30 days and less than one year. The same vehicle justification process that is reguired for a long-term assignment is required for short-term vehicle requests. The same monthly rental rates used for long-term assignments also apply to short-term assignments.
Commercially Leased Vehicles
Vehicles will be leased from commercial sources only in emergencies or for programs of paramount importance to the University when no other University vehicles are available.
The procedure for scheduling a commercially leased vehicle is the same as scheduling vehicles from the daily moto pool.
Vehicles leased from commercial sources by Travel Service are governed by all general policies that regulate the operation of University vehicles.
Monthly Rental Rates
Short Term Lease (STL-over 30 and less than 365 days) or Long Term Lease (LTL-a fiscal year at a time)
Sedans
Mid-Size Sedans
Station Wagons
SUVs
7-passenger Vans
8-passenger Ext. Vans
8-passenger Minivans
12-passenger Vans
15-passenger Vans
Mini Hauling Vans
1/2-ton Hauling Vans
3/4-ton Hauling Vans
1-ton Hauling Vans
1/2-ton Pickups
1/2-ton 4x4 Pickups
3/4-ton Pickups
3/4-ton 4x4 Pickups
STL
$ 363.00
445.00
510.00
492.00
429.00
408.00
519.00
441.00
451.00
470.00
342.00
439.00
492.00
284.00
360.00
402.00
450.00
LTL
$ 293.00
359.00
411.00
396.00
346.00
329.00
419.00
356.00
364.00
379.00
276.00
354.00
397.00
229.00
290.00
324.00
363.00
EXCESSIVE MILES: Mileage over 1250 miles per month will be charged at the rate of $.10 per mile.
MAINTENANCE: Labor for routine maintenance is included. Fuel, oil, and washes are the responsibility of the department.
INSURANCE: Above rates for University vehicles include insurance. Departments are responsible for the $500.00 deductible per accident.